Use this when

The client or team wants to change previously approved work.

Then

Attach the approved change to the work order and invoice.

Review before sharing

Check names, dates, totals, and scope. Use a secure system for sensitive details that do not belong in a simple form.

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Live document preview1.0.0

Your business

Change Request

1.0.0

Your completed fields will appear here. Load the example to see a finished document.

Agent-readable document text

CHANGE REQUEST
Document version 1.0.0


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Template notes

Practical review notes

This template helps create a consistent business record from the information you provide. Review it for accuracy, keep the supporting approval or receipt with the finished file, and use qualified advice when legal, tax, payroll, regulated, or location-specific requirements matter.

Good practice

Use a consistent document number.
Keep the source approval or receipt with the form.
Review names, dates, totals, and scope before sending.

Machine access

Agents can inspect and validate the same versioned fields used here.

View JSON Schema →

Inspect JSON Schema

{
  "$schema": "https://json-schema.org/draft/2020-12/schema",
  "$id": "https://freebusinessforms.com/schemas/change-request.json",
  "title": "Change Request",
  "description": "Document a requested change and its effect on price, schedule, and responsibilities before proceeding.",
  "type": "object",
  "additionalProperties": false,
  "properties": {
    "business_name": {
      "title": "Your business name",
      "type": "string"
    },
    "business_contact": {
      "title": "Business contact",
      "type": "string"
    },
    "business_email": {
      "title": "Business email",
      "type": "string",
      "format": "email"
    },
    "business_phone": {
      "title": "Business phone",
      "type": "string"
    },
    "client_name": {
      "title": "Client or company",
      "type": "string"
    },
    "client_contact": {
      "title": "Client contact",
      "type": "string"
    },
    "client_email": {
      "title": "Client email",
      "type": "string",
      "format": "email"
    },
    "document_number": {
      "title": "Change request number",
      "type": "string"
    },
    "related_document": {
      "title": "Related work order or project",
      "type": "string"
    },
    "request_date": {
      "title": "Request date",
      "type": "string",
      "format": "date"
    },
    "requested_change": {
      "title": "Requested change",
      "type": "string"
    },
    "reason": {
      "title": "Reason for the change",
      "type": "string"
    },
    "price_impact": {
      "title": "Price impact",
      "type": "string"
    },
    "schedule_impact": {
      "title": "Schedule impact",
      "type": "string"
    },
    "approval_status": {
      "title": "Status",
      "type": "string",
      "enum": [
        "Pending",
        "Approved",
        "Declined"
      ]
    }
  },
  "required": [
    "business_name",
    "client_name",
    "document_number",
    "related_document",
    "request_date",
    "requested_change"
  ],
  "x-form-version": "1.0.0"
}