Use this when

Approved work, goods, or a billing milestone is ready to be charged.

Then

Issue a receipt when payment is recorded.

Review before sharing

Check names, dates, totals, and scope. Use a secure system for sensitive details that do not belong in a simple form.

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Live document preview1.0.0

Your business

Business Invoice

1.0.0

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Agent-readable document text

BUSINESS INVOICE
Document version 1.0.0


Created with FreeBusinessForms.com

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Template notes

Practical review notes

This template helps create a consistent business record from the information you provide. Review it for accuracy, keep the supporting approval or receipt with the finished file, and use qualified advice when legal, tax, payroll, regulated, or location-specific requirements matter.

Good practice

Use a consistent document number.
Keep the source approval or receipt with the form.
Review names, dates, totals, and scope before sending.

Machine access

Agents can inspect and validate the same versioned fields used here.

View JSON Schema →

Inspect JSON Schema

{
  "$schema": "https://json-schema.org/draft/2020-12/schema",
  "$id": "https://freebusinessforms.com/schemas/invoice.json",
  "title": "Business Invoice",
  "description": "Create a professional, itemized payment request with due date, reference number, and clear remittance instructions.",
  "type": "object",
  "additionalProperties": false,
  "properties": {
    "business_name": {
      "title": "Your business name",
      "type": "string"
    },
    "business_contact": {
      "title": "Business contact",
      "type": "string"
    },
    "business_email": {
      "title": "Business email",
      "type": "string",
      "format": "email"
    },
    "business_phone": {
      "title": "Business phone",
      "type": "string"
    },
    "client_name": {
      "title": "Client or company",
      "type": "string"
    },
    "client_contact": {
      "title": "Client contact",
      "type": "string"
    },
    "client_email": {
      "title": "Client email",
      "type": "string",
      "format": "email"
    },
    "document_number": {
      "title": "Invoice number",
      "type": "string"
    },
    "issue_date": {
      "title": "Invoice date",
      "type": "string",
      "format": "date"
    },
    "due_date": {
      "title": "Due date",
      "type": "string",
      "format": "date"
    },
    "related_document": {
      "title": "PO, quote, or work order",
      "type": "string"
    },
    "payment_instructions": {
      "title": "Payment instructions",
      "type": "string"
    },
    "tax_rate": {
      "title": "Tax rate (%)",
      "type": "number"
    },
    "notes": {
      "title": "Client note",
      "type": "string"
    },
    "line_items": {
      "title": "Line items",
      "type": "array",
      "items": {
        "type": "object",
        "required": [
          "description",
          "quantity",
          "rate"
        ],
        "properties": {
          "description": {
            "type": "string"
          },
          "quantity": {
            "type": "number",
            "minimum": 0
          },
          "rate": {
            "type": "number",
            "minimum": 0
          }
        }
      }
    }
  },
  "required": [
    "business_name",
    "client_name",
    "document_number",
    "issue_date",
    "due_date"
  ],
  "x-form-version": "1.0.0"
}